Staff/Non-Teaching Positions
School Counseling Assistant & Registrar
Responsible to: Director of School Counseling, Vice Principal of Student Life
Team Members: School Counselors (4), College and Career Counselor
Timeframe/Status: Full Time, 11 Months
Revised: December 2025
Job Summary:
Bishop Hartley High School is searching for a faith-filled, qualified, organized, motivated and energetic individual who will regularly complete tasks in a timely manner for our comprehensive school counseling program. The position is expected to use personal judgment in carrying out routine duties and responsibilities of the school counseling team which includes four school counselors and a college and career counselor.
Position Qualifications:
Required:
An understanding of communications and the Catholic perspective; the ability to be flexible to adapt to changing needs; excellent reading skills and communication skills. Must be proficient with Microsoft Office suite (Microsoft Word, Microsoft Outlook, and Excel), Google workspace and general computer functions. A minimum of two years of prior experience in an office setting, keyboard, and computer experience is required.
Strongly Preferred:
● Experience in school counseling support, registrar work, or student services
● Familiarity with student information systems and transcript management
● Strong organizational, communication, and interpersonal skills
● Commitment to the mission of Catholic education. Transforming lives through the teachings of Jesus Christ within the Catholic tradition.
Responsible to: Director of School Counseling, Vice Principal of Student Life
Team Members: School Counselors (4), College and Career Counselor
Timeframe/Status: Full Time, 11 Months
Revised: December 2025
Job Summary:
Bishop Hartley High School is searching for a faith-filled, qualified, organized, motivated and energetic individual who will regularly complete tasks in a timely manner for our comprehensive school counseling program. The position is expected to use personal judgment in carrying out routine duties and responsibilities of the school counseling team which includes four school counselors and a college and career counselor.
Position Qualifications:
Required:
An understanding of communications and the Catholic perspective; the ability to be flexible to adapt to changing needs; excellent reading skills and communication skills. Must be proficient with Microsoft Office suite (Microsoft Word, Microsoft Outlook, and Excel), Google workspace and general computer functions. A minimum of two years of prior experience in an office setting, keyboard, and computer experience is required.
Strongly Preferred:
● Experience in school counseling support, registrar work, or student services
● Familiarity with student information systems and transcript management
● Strong organizational, communication, and interpersonal skills
● Commitment to the mission of Catholic education. Transforming lives through the teachings of Jesus Christ within the Catholic tradition.
Primary Job Responsibilities
Student Records & Registrar Duties● Maintain accurate and confidential student academic records, transcripts, enrollment data, and graduation documentation
● Process student enrollments, withdrawals, and transfers and request incoming student records in coordination with administration
● Prepare and send official transcripts and records to colleges, scholarship programs, diocesan offices, and other schools
● Support the completion of other student records such as work permits, Advance Placement Testing, education verification
● Ensure compliance with state, diocesan, accreditation, and FERPA requirements
● Oversee data integrity and record retention within the student information system
Counseling Team Support
● Support school counselors with scheduling, course requests, and academic planning
● Field student and parent inquiries, requests, and questions to the proper school personnel
● Assist with college and career readiness programs, applications, and
documentation, and college visits
● Communicate clearly and professionally with students, parents, teachers, and administrators
● Coordinate meetings and schedule appointments for the school counseling team
Office & Administrative Support
● Perform data entry, filing, correspondence, and general office duties for the counseling office
● Respond to record requests and inquiries in a timely and professional manner
● Collaborate with faculty and staff to support academic programs, student needs, and student testing
Mission & Professional Expectations
● Uphold and model the values and teachings of the Catholic Church
● Serve students and families with compassion, respect, and confidentiality
● Support the school’s mission, philosophy, and spiritual environment
● Participate in school liturgies, events, and professional development as required
Benefits & Compensation:
● Bishop Hartley offers a full healthcare benefits package for faculty who wish to participate in our medical, dental, and vision plans. Additionally, we offer employer-paid short & long-term disability benefits and an employer-paid life insurance plan.
●We offer a 403b matching retirement program, earned PTO, paid holidays, reimbursement for educational coursework, and professional development assistance.
● Compensation aligns with the salary scale of the Central Ohio Association of Catholic Educators (COACE) negotiated agreement, which can be found here.
● Many opportunities exist for faculty to supplement their base salary through extracurricular club moderation, athletic team coaching, and additional roles that enrich or enhance our overall student experience. Candidates interested in such roles are invited to share their interest and talents with administration during the interview process.
Interested Candidates:
Review of applications will continue until the position is filled. To complete your initial application, please submit a resume, cover letter, and your professional references by clicking here. If you require assistance completing our initial application, please reach out to Andrea Ortiz Lechleitner, Administrative Assistant to the Vice Principals, at: aortizlechleitner@cdeducation.org.
